In Cake for Employers, the all-in-one recruitment platform and ATS, you can assign specific permissions to different team members to enhance flexibility in recruitment operations. This guide provides an overview of:
How to assign team member roles
Role categories and permissions
Super Admin & Owner
Job Admin
Assigned Job Manager
Member
Common use cases
How to Assign Team Member Roles
Existing Team Members
To update the role of an existing team member, go to Cake for Employers > Team > More Options (⋯) on the member card > Assign Role. Select the desired role and click Update to complete the change.
New Team Members
To invite a new member and assign a role, go to Cake for Employers > Team > Add Team Members. Enter their Email and Job Title, assign a Permission, and click Send Invitation. The new member will then receive an invitation email to join the team.
Only the Owner and Super Admin can adjust team member roles. If the Owner or Super Admin account is no longer accessible, please contact the Cake Team for assistance.
Role Categories and Permissions
Super Admin & Owner
Super Admins have nearly all permissions and access rights, including the ability to:
Create / Edit / Archive all Jobs
Create / Edit / Archive all Candidates and Applications
Edit / Publish / Unpublish the Career Page
Manage Company Settings and Third-Party Job Board Integrations
Adjust other team members’ roles
Assign jobs to Assigned Job Managers
Delete team members
Access Analytics Reports
The company account creator is automatically designated as the Owner.
In addition to all Super Admin privileges, the Owner can also:
Transfer Ownership to another team member
Delete the Company
Each company has only one Owner. Ownership can only be voluntarily transferred to another member; it cannot be reassigned or removed by others. If the Owner account is no longer accessible, please contact the Cake Team for support.
Job Admin
Job Admins have full permissions related to jobs and applications, including the ability to:
Create / Edit / Archive all jobs
Create / Edit / Archive all candidates and applications
Access analytics reports
Assigned Job Manager
Assigned Job Managers have permissions limited to their designated jobs and related applications, including the ability to:
Edit / Archive assigned jobs
Create / Edit / Archive candidates and applications related to their assigned jobs
Member
Members do not have any editing or management permissions.
Regardless of role, all team members are displayed on the Career Page team section. However, management permissions are not shown publicly.
These role settings are designed around the ATS, Company, and Team features. The Talent Search feature is not included within these permissions.
To enable Talent Search, please refer to How to Upgrade Cake for Employers Company’s Plan?
Common Use Cases
Here are some typical scenarios to help you determine the most suitable role assignment:
HR Partner responsible for partial job postings and editing the Career Page
Since only a Super Admin can edit the Career Page, this member should be set as a Super Admin.
Tech Lead managing recruitment for technical roles
If limited to assigned jobs, the Assigned Job Manager role is sufficient.
If the Tech Lead also needs to create new technical jobs, they should be set as a Job Admin.Corporate Executive who does not recruit directly but needs to view Analytics
To access analytics reports, the role must be Job Admin or Super Admin.
If you have any further questions, please feel free to contact the Cake Customer Team.