The Interview Scheduler helps your hiring team set up available interview time slots, manage time zones, and sync with company and personal calendars to reduce scheduling conflicts and improve collaboration efficiency. Currently supports Google Calendar and Microsoft Calendar. All scheduled interviews are centrally listed in Interview Schedule, where you can easily track each candidate's interview stage, time, invite link, and attendance status. This article covers:
Company Calendar Setup
Manage Members with Personal Calendar Access
Personal Calendar Setup
Interview Time & Timezone Settings
Company Calendar Setup
The company calendar is used as the sending account for all interview invitations. Here's how to connect it:
Go to Interview Scheduler > Scheduler Settings.
Select your calendar provider: Connect with Google Calendar or Connect with Microsoft Calendar.
Choose the calendar type:
Company Calendar Account — Connect a shared company account (e.g. [email protected]) to send interview invitations. Group mailboxes are not supported.
Personal Calendar Account — Send interview invitations using a member's connected personal calendar account. (Requires personal calendar to be connected first in Personal Settings below.)
Click "Connect Calendar".
Select the Google or Microsoft account to connect.
Follow the authorization prompts and click "Continue", then "Allow".
Once complete, the connected account will display a Connected badge.
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Manage Members with Personal Calendar Access
Add members
Click "Members with a Connected Personal Calendar" in the top-right of the Shared Settings section.
Click "Set Calendar Connection Permissions".
Under Other Members, click "＋ Add" next to the member you want to grant access to.
Click "Save" to confirm.
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Remove members
Click "Members with a Connected Personal Calendar" in the top-right of the Shared Settings section.
Click "Set Calendar Connection Permissions".
Under Members Who Can Connect a Calendar, click "×" next to the member to remove.
Click "Save" to confirm.
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Note: Only the Company Page Owner and Super Admin can manage personal calendar access for members.
Personal Calendar Setup
Your personal calendar is used to check for scheduling conflicts and avoid double-booking during interviews.
Go to Interview Scheduler > Scheduler Settings.
Under Personal Settings > Personal Calendar Connection, click "Connect Calendar".
Select the Google or Microsoft account to connect.
Follow the authorization prompts and click "Allow".
Once complete, the connected account will display Connected.
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Use a Personal Calendar as the Interview Invitation Sender
In addition to a company calendar, you can also use a personal calendar account to send interview invitations.
Click "Personal Calendar Account".
Select the calendar you want to use to send interview invitations. (We recommend choosing a non-primary calendar.)
Click "Connect Calendar".
Once connected, the account will be marked as Connected.
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Note: After the setup is complete, future interview invitations will be sent from the connected personal calendar account.
Interview Time & Timezone Settings
Once configured, candidates will be able to book interviews based on your available time slots, and the system will display interview times in your selected timezone.
Under Shared Settings > Interview Time, click "Edit".
Select the days of the week available for interviews (Sun–Sat). Days shown in green are selected.
Set the daily available time range (Start time – End time, 12-hour format with AM/PM).
Select your timezone (UTC).
Click "Save" to confirm, or "Cancel" to discard changes.
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The default interview time applies to all interview invitations but can be adjusted individually per interview when scheduling.
For meeting settings, please refer to: How to Schedule and Manage Interviews?
If you have any other questions, feel free to reach out to the Cake Customer Team.