In Cake, after creating interview invitations, you can view and track all scheduled interviews and invitation links. This article covers:
View scheduled interviews
Manage "Interview Invitation Links"
Manage "Scheduled Interviews"
Additional Management Options
View scheduled interviews
View scheduled interviews within a job
Go to ATS > Jobs and click the job you want to review.
Click "Interviews" in the tab bar.
To view all scheduled interviews across every job at once:
Go to Interview Scheduler > Interview Schedule.
Manage "Interview Invitation Links"
Click "Interview Invitation Links".
Status Filters
The Interview Invitation Links sub-tab lists all invitation links created for candidates in this job. Use the status filters to view by:
Pending — invitation links that have been sent but not yet confirmed by the candidate
Confirmed — invitation links where the candidate has selected a time slot
Closed — invitation links that have been manually closed
Expired — invitation links that have passed their expiration date without being confirmed
The following information
Job/Candidate — the candidate's name, the job, and the hiring stage
Invitation Link/Expiration Time
the interview title
the scheduling link (click the copy icon to copy it)
the interview duration
the link expiration date and time
Interviewers — the assigned interviewers for this interview
Availability — the time slot the candidate selected, and whether it was selected by the candidate or a team member
Created By — the team member who created the invitation link and the date it was created
Actions
Select Slot (calendar icon) — Schedule the interview on behalf of the candidate by selecting an available time slot:
Click the calendar icon to open the "Schedule Interview Directly".
Click a time slot to select it.
Click "Confirm Time Slot" to confirm.
Send Interview Invitation Email (envelope icon) — Send the invitation link to the candidate via email:
Click the envelope icon to open the email compose dialog.
Click "Send Email".
⋯ (more options) — Opens a dropdown with additional actions:
Edit/View Link Details — View or edit the invitation link's title, interview notes, internal notes, interviewers, duration, online meeting link, email template, expiration date, and availability slots. Click "Save" to apply changes.
Close Link — Permanently deactivates the link so the candidate can no longer use it to book a slot. This action cannot be undone.
Note: Once a link is closed, the candidate can no longer use it to book an interview. This action cannot be undone.
Click on a row to expand it and view additional details: Description, Location, Meeting Link, Internal Notes, and Emails (such as whether an interview invitation email was sent).
Manage "Scheduled Interviews"
The Scheduled Interviews sub-tab shows all interviews for candidates in this job that have been confirmed into a specific time slot. Use the status filters to view by:
Upcoming — interviews that are scheduled and have not yet taken place
Completed — interviews that have already been held
Cancelled — interviews that were cancelled
No-Show — interviews where the candidate did not attend
Each row shows the following columns:
Job / Candidate — the candidate's name and the job they applied for
Interview / Time — the interview title and scheduled date and time range (sortable)
Interviewers — the assigned interviewers (filterable)
Calendar Sync — whether the interview has been synced to the interviewer's personal calendar (e.g., Synced)
Created By — the team member who created the interview and the date it was created (filterable)
Click any row to expand it and view additional details:
Description — any notes or instructions for the interview
Location — the physical location, if applicable
Meeting Link — a virtual meeting link (e.g., Google Meet)
Internal Notes — internal comments visible only to your team
Emails — shows whether an Interview Confirmation Email has been sent, with a View link to see the email
Each row has the following action buttons:
Mark as No-Show (person-X icon) — marks the interview as a no-show. This changes the status from Upcoming to No-Show and cannot be undone.
Send Interview Confirmation Email (envelope icon) — opens an email compose dialog to send a confirmation email to the candidate. Click "Send Email" to confirm.
Fill Scorecard (clipboard icon) — navigates to the candidate's scorecard page to fill in the evaluation.
⋯ (more options) — Opens a dropdown with additional actions:
Mark as Completed — opens a confirmation dialog. Click "Mark as Completed" to confirm. Interviews can also be marked as completed automatically after the interview time has passed.
Cancel Interview — opens a confirmation dialog. This removes the interview from all team members' calendars and cannot be undone. Click "Cancel Interview" to confirm.
Sync from External Calendar — syncs the latest interview details from the interviewer's external calendar.
View Link Details — opens a read-only modal showing the invitation link details, including the interview name, description, interviewers, duration, meeting link, email template, expiration date, and the selected time slot. Click "Done" to close.
Note: Marking as no-show and cancelling an interview cannot be undone. Please confirm before proceeding. The invitation link for a scheduled interview is view-only and cannot be edited.
Additional Management Options
Scheduled Interviews
To view all scheduled interviews across every job at once, go to Interview Scheduler > Interview Schedule.
Click the ⋯ button in the top-right corner for additional management options:
Claim Interview Schedules and Invitation Links — claims all unowned interview events and invitation links. You will receive related notifications, and automated interview confirmation emails will be sent on your behalf. This action cannot be undone. Click "Claim" to confirm.
Transfer Interview Schedules and Invitation Links — transfers all your interviews and invitation links to another team member. Select the recipient from the dropdown, then click "Transfer" to confirm. The recipient will receive related notifications, and automated confirmation emails will be sent on their behalf. This action cannot be undone.
Retry Failed Syncs — retries syncing all interviews that previously failed to sync to the external calendar.
Resync All Interviews to New Calendar — re-syncs all interview schedules to the new calendar.
Note: "Retry Failed Syncs" and "Resync All Interviews to New Calendar" are only available on the Interview Scheduler > Interview Schedule page.
Interview Invitation Links
Click the ⋯ button in the top-right corner for additional management options:
Claim Interview Schedules and Invitation Links — claims all unowned interview events and invitation links. You will receive related notifications, and automated interview confirmation emails will be sent on your behalf. This action cannot be undone. Click "Claim" to confirm.
Transfer Interview Schedules and Invitation Links — transfers all your interviews and invitation links to another team member. Select the recipient from the dropdown, then click "Transfer" to confirm. The recipient will receive related notifications, and automated confirmation emails will be sent on their behalf. This action cannot be undone.
Note: Claiming or transferring interview schedules and invitation links cannot be undone. Please confirm before proceeding.
If you have any other questions, feel free to reach out to the Cake Customer Team.