Cake Interview Scheduler helps recruiting teams quickly create interview invitations, check interviewer availability, and invite candidates to book interviews through a scheduling link or email. Recruiters can also schedule interviews directly on behalf of candidates. This article covers:
Fill in interview details
Check availability
Generate an interview invitation link
Manage interview invitations
Fill in interview details
Go to ATS > Jobs. Click the job that you want to schedule an interview.
Click "View Details" for the candidate you want to schedule an interview with.
Click "Interviews".
In the corresponding hiring stage, click "+ Schedule Interview".
Complete the interview details. Required fields are shown in bold below. If default interview settings have been configured for the hiring stage, they will be automatically populated.
Interview title – Enter a name for the interview (for example, Phone Screening).
Interview details or notes — describe the interview content or any notes for the candidate
Internal notes — internal team notes, not visible to the candidate
Add interviewers — add one or more interviewers; the system will check their calendar availability when scheduling
Duration — enter the interview duration in minutes
Create online meeting link — check to automatically generate a meeting link for this interview
Interview Confirmation Email Template – Select the confirmation email template that will be automatically sent after the candidate books a time slot.
Link Expiration – Set how long the scheduling link remains valid. Candidates will not be able to book an interview after the link expires.
Click the expiration date and time.
Click the date field to open the calendar.
Use the left and right arrows to navigate between months.
Select the desired date.
Click the time field.
Click ✓ to save.
Advanced settings
Click the down arrow to expand Advanced Settings.
You can configure the candidate's available booking schedule. These settings are automatically populated from your Interview Scheduling default settings.
Select the interval between available interview slots. The selected interval will be highlighted.
Note: If interviewers have not connected their personal calendars, the system cannot automatically detect scheduling conflicts. We recommend connecting personal calendars before scheduling interviews. When you click Check Availability, the system will automatically use the default available time slots configured in the Interview Scheduling settings.
Check availability
After completing the interview details, click "Next: Check Availability".
By default, the system displays available time slots for the next seven days starting from tomorrow. You can adjust the date range by selecting new start and end dates, then click "Check".
Available interview slots are displayed by date, and conflicting times are automatically excluded based on the interviewers' connected calendars.
Generate an interview invitation link
After selecting one or more available time slots, click "Next: Generate Invitation Link" and choose one of the following options:
Generate link only
Generate an interview scheduling link that you can copy and share with the candidate through any communication channel.
Generate link and send email
Click "Send Email" to generate the scheduling link and automatically send an interview invitation email to the candidate.
Schedule Interview Directly (Personal calendar required)
Recruiters can select a single interview time on behalf of the candidate. The interview will be scheduled immediately without requiring the candidate to book a time. After receiving the invitation link, candidates can open it to view the available interview time slots and select their preferred schedule.
After receiving the invitation link, candidates can open it to view the available interview time slots and select their preferred schedule.
Manage interview invitations
After an invitation link is created, an interview card appears under the candidate's Interviews tab.
The card displays:
Interview name
Booking status
Invitation link (with a copy button)
Link expiration time
Interview duration
Interviewers
Available actions:
Select Slot: Click the Calendar icon to open the scheduling window, select an available time slot, then click "Confirm Time Slot".
Send Interview Confirmation Email: Click the Email icon, then click "Send Email" to resend the interview invitation.
More actions ⋯
Select Edit / View Link Details to edit interview information.
Click "Save", to save your changes.
Select "Close Link" to immediately deactivate the scheduling link.
Click "Close Link". After the link is closed, candidates can not use the link to book an interview.
The action cannot be undone. The interview status will change to Link Closed.
If you have any other questions, feel free to reach out to the Cake Customer Team.